Fujitsu Fi-6130 - Customer Video Review

!±8± Fujitsu Fi-6130 - Customer Video Review

Thanks to Louise Gibbs, Pentlands

Fujitsu Fi-6130 - Customer Video Review

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Rack 2 Filer V5.0

!±8±Rack 2 Filer V5.0

Brand : Fujitsu
Rate :
Price : $179.98
Post Date : Nov 27, 2011 19:57:04
Usually ships in 24 hours

Rack2-Filer is a feature-rich scanning and digital data archiving application incorporating an ultra-intuitive user interface that gives users the benefits of what they love best about the paper world while harnessing the power and sophistication they depend upon within the electronic realm. With Rack2-Filer and your Fujitsu scanner, you can easily scan, print, edit, distribute and organize all of your digitized documents.

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What to do with all the paper?

!±8± What to do with all the paper?

Managing the piles of paper at home and work.

What to do with all the paper?

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Fujitsu ScanSnap S1500M Instant PDF Sheet-Fed Scanner for the Macintosh

!±8± Fujitsu ScanSnap S1500M Instant PDF Sheet-Fed Scanner for the Macintosh

Brand : Fujitsu | Rate : | Price : $418.99
Post Date : Oct 24, 2011 09:19:15 | Usually ships in 24 hours

Fujitsu ScanSnap S1500M Instant PDF Sheet-Fed Scanner for the Macintosh

Included items 1 USB cable (2.0),1 ScanSnap CarrierSheet,1 Safety Precautions,1 AC adapter,1 Adobe Acrobat 8 Professional DVD-ROM,1 Set-up DVD-ROM ,1 AC cable and 1 Getting Started

More Specification..!!

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Going Paperless at Your Office

!±8± Going Paperless at Your Office

There are a lot of great reasons to transform your office into a paperless place of work. Some want to "go green" for the sake of the environment, while others simply need to get better organized, and having mountains of paper is at odds with that goal. Most people, even if they haven't yet thought about it, would agree that being more "green" and more organized are both good things to work towards.

Small offices are some of the most wasteful place in terms of using paper. Even in the Internet era and with widespread email use, it seems that paper use is only increasing. That has a lot to do with easier means of printing what you produce on your computer.

So the first thing that has to change is the mindset. I am not talking about some ideological shift, but rather a shift in operating procedures throughout the day.

For instance, there is no need to print out your emails for archiving when your hard drive or any number of online services can do it digitally. Don't send office memos when an online instant messenger can accomplish the same task faster and with no paper involved. Even faxes no longer need to be sent on paper with the advent of online fax services.

Most importantly in terms of altering your mindset is doing all your proof reading on your computer. Sometimes things do need to be printed out to be presented to someone or carried along for a meeting. But most people have the bad habit of doing their proof reading on printed copies... over and over again. Instead, proof read on your computer and only print the final draft.

Now that the mindset issue is out of the way, what do you need to effectively go paperless?

There are lots of gadgets and programs that can streamline your paperless office, but only two things are really needed: digital storage space and a good scanner.

Make sure you are using computers with large hard drives, or purchase some good, beefy external hard drives to save all your documents. You will be surprised how inexpensive they are in comparison to the huge quantities of office paper consumed each year.

For a scanner, the best idea is to get one with duplex functionality, a large feeder tray and a processing speed of at least 20 pages per minute (PPM). One of the ideas of going paperless is to reduce the manpower needed to process documents and information, and that won't happen if you are having to hand-feed pages into an inadequate scanner.

That's about it. Going paperless and really improving your work environment is really not a difficult task, but it does require a determination to get started and complete the task.

Going Paperless at Your Office

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Paperless Office Best Practices - Define a Naming Convention Standard For Your Paperless Office

!±8± Paperless Office Best Practices - Define a Naming Convention Standard For Your Paperless Office

The concept of the paperless office is real. And with today's technology makes it cheaper and easier to reach even a small home office. To keep your success "paperless office", it is important for you to establish a simple naming convention for all your electronic documents. If you follow a well-defined naming convention, it is easier to find documents, use again and again and stay paperless office.

A naming convention is simply a well-structuredStandards that are defined for electronic documents. You can keep it simple and logical way so that you and anyone else who accesses documents easy to understand and follow your naming guidelines.

For example, a simple and logical naming convention for the bills at home:

[Date]. [Company]. [Type]. Pdf

With this convention, you can share your captured "bill" statements have the following filenames:

2010_01_01.ComEd.bill.pdf 2010_01_15.Verizon.bill.pdf 2009_12_15.Verizon.contract.pdf

Immediately, just from looking at these file names, you can tell that these documents are your electric utility bills and cell phone bills. You also can instantly identify the dates for each bill statement. In the last example, you can quickly see that this is your "contract" agreement with your cell phone service.

This is just one simple example of a naming convention. When defining your own naming standards, consider a structure that will best support the way you think and organize your office.

And do not stress about getting your naming structure perfect in the beginning. The nice thing about a paperless office, having all your documents as electronic (soft-copy) files on your computer, is you can easily change your naming standards and tree folder structure in the future.

I strongly suggest to use "dates" in the first part of your file names, and format them as [YYYY_MM_DD]. Use the full [four-digit year], then the [two-digit month] and then the [two-digit day]. By following this specific format for dates in the front of all your filenames, you then have the flexibility to sort your files by "name", allowing you another way to quickly locate your documents within each folder chronologically.

As you continue to develop and maintain your paperless office, following your simple naming convention, along with a logical and well-defined "folder structure" will go a long way to keeping your electronic documents organized and efficient.

Paperless Office Best Practices - Define a Naming Convention Standard For Your Paperless Office

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